Privacy Policy

Privacy Policy

Who we are

Our website address is: http://www.housingcompliance.co.uk

This Privacy Policy sets out how we, Housing H&S Compliance UK Ltd, obtain, store and use your personal information when you use or interact with our website, www.housingcompliance.co.uk or where we otherwise obtain or collect your personal information. This Privacy Policy is effective from 24/05/2018.

Please read this Privacy Policy carefully. We recommend that you print off a copy of this Privacy Policy and any future versions in force from time to time for your records.
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Contents

•   Summary
•   How we collect or obtain personal information about you
•   Personal information we collect or obtain about you
•   How we use your personal information
•   How long we retain your personal information
•   How we secure your personal information
•   Our use of cookies and similar technologies
•   Your rights in relation to your personal information
•   Your right to object to the processing of your personal information for certain purposes
•   Changes to our Privacy Policy
•   Changes to your information
•   Our details
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Summary

This summary provides an overview of how we obtain, store and use your personal information. It is intended to provide a very general overview only. It is not complete and must be read in conjunction with the corresponding full sections of this Privacy Policy.

•   Data controller: Housing H&S Compliance UK Ltd

How we collect or obtain your information: when you provide it to us;

•   By contacting us
•   By requesting a quotation
•   By completion of training feedback records
•   From your use of our website, using cookies
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Personal information we may collect;

•   Name
•   Contact details
•   IP address
•   Information about your computer (cookies)
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How we use your personal information;

•   For administrative and business purposes
•   Particularly to contact you
•   To improve our business and website
•   For advertising and analytical purposes
•   In connection with our legal rights and obligations

Consent

In specific situations, we can collect and process your data with your consent. For example, when you tick a box on training feedback to receive email updates and information. When collecting your personal data, we’ll always make clear that we will store your data and you will have the option for data not to be stored.

Contractual obligations

In certain circumstances, we need your personal data to comply with our contractual obligations. For example, when we agree training requirements and set out contracts of delivery.

Legal compliance

If the law requires us to, we may need to collect and process your data. For example, we can pass on details of people involved in criminal activity affecting Housing H&S Compliance UK Ltd to law enforcement.

Legitimate interest

In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
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Do we sell personal information to third parties

No, we do not.
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How long we retain your personal information/data?

For no longer than necessary, taking into account any legal obligations we have (e.g. to maintain records for tax purposes) and any other legal basis we have for using your personal information e.g. your consent, performance of a contract with you or our legitimate interests as a business.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information
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How we secure your personal information?

We use appropriate technical and organisational measures such as storing your personal information on secure servers; our site has Secure Sockets Layer SSL

• Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

• Contact forms – Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

• Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Use of cookies

We use cookies on our website including analytical cookies; these are small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like Google Analytics.

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.
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Your rights in relation to your personal information;

•   To access your personal information and to be informed about its use
•   To correct your personal information
•   To have your personal information deleted
•   To restrict the use of your personal information
•   To object to the use of your personal information
•   To complain to a supervisory authority
•   To withdraw your consent to the use of your personal information

What rights you have over your data?

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Changes to your information

If you wish to change any information that we hold about you or require that it is deleted, we ask that you contact us, in writing or via email (details below).
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Our details;

The data controller in respect of our website is Housing H&S Compliance UK Ltd (Company Number: 11343076), correspondence address; Craiglea Cottage, Glenisla, Blairgowrie, Perthshire, PH11 8PS, United Kingdom.
You can contact the data controller by writing to us at the above address or emailing us at info@housingcompliance.co.uk

Contacting the Regulator

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. You can contact them by calling 0303 123 1113. Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can’t be responsible for the content of external websites).